Guide for Authors

 Tutorial Videos 

 Author Guide Video

 Reviewer Guide Video

 Editor Guide Video 



1.1    Cover letter guidance

A cover letter (sometimes referred to as a justification letter) is an excellent opportunity for you to promote your work to the editor and reviewers. This is a chance for you to explain the importance of the work submitted and why it is most suitable for the journal.

Things to consider:

  • make sure you state the correct journal name

  • address your letter to the Editor in Chief.

  • the corresponding author attests to the fact that those named as co-authors have agreed to its submission for publication and accepts the responsibility for having properly included all (and only) co-authors

  • include a concise statement about the importance and/or impact of your work

  • avoid repeating information that is already in your abstract or introduction

  • check your spelling

  • don’t include preferred/non-preferred reviewers in your letter as these should be entered in the manuscript submission system only

1.2     Manuscript types 

Articles commonly fall into one of three main categories: Full papers, review papers and Technical letters.  The author is required to use a suitable template for each article type. 

  • Regular full papers are original, unpublished primary research. Extensions of work that have been published previously in short form such as Communication are usually acceptable. 
  • Review papers: A review article is an article that summarizes the current state of understanding on a topic. A review article surveys and summarizes previously published studies, instead of reporting new facts or analysis.  
  • Technical letters are short articles that present significant technical industrial discoveries, methods, and resources.

1.3     Structure of the Manuscript

A two-column manuscript template is available and can be used for manuscripts submitted to the journal. (Template can be found here) Keep your writing clear and concise, avoiding repetition or embellishments. All submissions must be in English. 

1.3.1    Subdivision - numbered sections

Divide your article into clearly defined sections. The heading format of sections and subsections must follow the template.

1.3.2    Essential title page information

Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.

Author names and affiliations. Clearly, indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. You can add your name between parentheses in your own script behind the English transcription. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and, if available, the e-mail address of each author.

Corresponding author. Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication. This responsibility includes answering any future queries about Methodology and Materials.  Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author.

1.3.3    Abstract

A concise and factual abstract, summary―informative rather than descriptive (150-250 words) is required. The abstract should state briefly the scope and purpose of the research, methods or procedures, the principal results and major conclusions. References and non-standard or uncommon abbreviations should be avoided, but if essential they must be defined at their first mention in the abstract itself.

1.3.4    Keywords

Immediately after the abstract, provide a maximum of 5 keywords, using American spelling and avoiding general and plural terms and multiple concepts (avoid, for example, 'and', 'of'). These keywords will be used for indexing purposes.

1.3.5    Introduction

State the objectives of the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.

1.3.6    Experimental

On submission of a manuscript, authors should provide all data required to understand and verify the research presented in the article to enable other researchers to replicate and build on that research. Methods that are already published should be summarized and indicated by a reference. If quoting directly from a previously published method, use quotation marks and also cite the source. Any modifications to existing methods should also be described.

1.3.7    Results and Discussion

Results should be clear and concise, and the discussion of the results should explore the significance of the results of the work, not repeat them. Avoid extensive citations and discussion of published literature.

1.3.8    Conclusions

The main conclusions of the study may be presented in a short Conclusions section

1.3.9    Appendices

If there is more than one appendix, they should be identified as A, B, etc. Formulae and equations in appendices should be given separate numbering: Eq. (A.1), Eq. (A.2), etc.; in a subsequent appendix, Eq. (B.1) and so on. Similarly, for tables and figures: Table A.1; Fig. A.1, etc.

1.3.10 Conflict of interest

Please note that Conflicts of interest statement is required for all submitted manuscripts. If no conflicts exist, please state that ‘There are no conflicts to declare' under a Conflicts of interest heading as the last section before your Acknowledgements.

1.3.11 Funding sources

List funding sources in this standard way to facilitate compliance to funder's requirements: Funding: This work was supported by the National Institutes of Health [grant numbers xxxx, yyyy]; the Bill & Melinda Gates Foundation, Seattle, WA [grant number zzzz]. If no funding has been provided for the research, please include the following sentence: This research did not receive any specific grant from funding agencies in the public, commercial, or not-for-profit sectors.

1.3.12 Acknowledgements

Acknowledgments will be in a separate section at the end of the article before the references. List here those individuals who provided help during the research (e.g., providing language help, writing assistance or proof reading the article, etc.).

1.4      References

References must follow the format as specified in this guide. Your manuscript will be returned if the format of the references is not correct. Avoid citing references in the abstract and please ensure that every reference cited in the text is also present in the reference list (and vice versa). Citation of a reference as 'in press' implies that the item has been accepted for publication.

1.4.1   Citation in text

References are written in the text by number(s) in square brackets in line with the text. The actual authors can be referred to, but the reference number(s) must always be given.

Example: '..... as demonstrated [3,6]. Barnaby and Jones [8] obtained a different result ....'

1.4.2    In list

Number the references (numbers in square brackets) in the list in the order in which they appear

in the text. Examples:

Reference to a journal publication:

 [1] A. van der Geer, J.A.J. Hanraads, R.A. Lupton, The art of writing a scientific article, The Journal of Science Communication. 163 (2010) 51–59.

Reference to a book:

[2] W. Strunk Jr., E.B. White, The Elements of Style, fourth ed., Longman, New York, 2000.

Reference to a chapter in an edited book:

[3] G.R. Mettam, L.B. Adams, How to prepare an electronic version of your article, in: B.S. Jones, R.Z.Smith (Eds.), Introduction to the Electronic Age, E-Publishing Inc., New York, 2009, pp. 281–304.

Reference to a website:

[4] Cancer Research UK, Cancer statistics reports for the UK. aboutcancer/statistics/cancerstatsreport/, 2003 (accessed 13 March 2003).

1.5   Graphical abstract

The graphical abstract, no larger than 8 cm x 4 cm should summarize the contents of the article in a concise, pictorial form designed to capture the attention of a wide readership. Graphical abstracts are optional and can be submitted as a separate file.

1.6   Highlights 

Highlights are mandatory. They consist of a short collection of bullet points that convey the core findings of the article and should be submitted in a separate editable file in the online submission system. Please use 'Highlights' in the file name and include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point).

1.7   Referee

Authors are required to provide at least 5 international reviewers (including their affiliation and email address) in their cover letter.

1.8   Electronic supplementary information (ESI)

You can include ESI with your article to improve the readability of their articles by placing appropriate material in the ESI, such as repetitive experimental details or bulky data. All information published as ESI is fully archived and permanently linked to the article. Supplementary material such as applications, images and sound clips, can be published with your article to enhance it. Submitted supplementary items are published exactly as they are received (Excel or PowerPoint files will appear as such online). Please submit your material together with the article and supply a concise, descriptive caption for each supplementary file. If you wish to make changes to supplementary material during any stage of the process, please make sure to provide an updated file.

When preparing your ESI data files, you should keep in mind the following points:

  • Supplementary data is peer-reviewed and should, therefore, be included with the original submission.

  • ESI files are published 'as it is'; editorial staff will not edit the data for style or content.

  • Data are useful only if readers can access it; use common, widely known file formats. 

  • Large files may prove difficult for users to download and access. 

  • References cited in the ESI should be included in a separate references list within the ESI document.

1.9      Further considerations

1.9.1   Abbreviations

Only widely accepted symbols and forms of abbreviation should be used, but always give the full expression followed by the abbreviation the first time it appears in the text. Ensure consistency of abbreviations throughout the article.  Abbreviations and symbols used in tables and figures should be explained in the legends. The use of chemical symbols in the text should be avoided as much as possible, as they disrupt the flow of the sentence as well as the appearance of the typeset page. Complicated chemical compounds can, for the sake of simplicity, be indicated by their chemical formulae, but at least elements and 'everyday' compounds such as water, carbon monoxide, carbon dioxide, methane, ethane, ethane, ammonia, formaldehyde, acids, alcohols, etc. should be indicated by their full name (except in long lists). In no case should a combination of symbols and words (e.g. Li-oxide) be used.

1.9.2    Embed tables and figures (with figure captions)

All submitted manuscripts must have the Tables and Figures (with figure captions) embedded directly in the body of the manuscript to facilitate the review of the paper.

Ensure that each illustration has a caption. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

Please submit tables as editable text and not as images. Number tables consecutively in accordance with their appearance in the text and place any table notes below the table body. Be sparing in the use of tables and ensure that the data presented in them do not duplicate results described elsewhere in the article. Please avoid using vertical rules and shading in table cells.

1.9.3    Artwork Formats

Regardless of the application used, when your electronic artwork is finalized, please "save as" or convert the images to one of the following formats

  • EPS: Vector drawings. Embed the font or save the text as "graphics".

  • TIFF: color or grayscale photographs (halftones): always use a minimum of 300 dpi.

  • TIFF: Bitmapped line drawings: use a minimum of 1000 dpi.

  • TIFF: Combinations bitmapped line/half-tone (color or grayscale): a minimum of 500 dpi is required.

  • DOCX, XLXS or PPTX: If your electronic artwork is created in any of these Microsoft Office applications please supply "as it is".

Please do not:

  • Supply files that are optimized for screen use (like GIF, BMP, PICT, WPG); the resolution is too low

  • Supply files that are too low in resolution

  • Submit graphics that are disproportionately large for the content.

1.9.4    Figure captions

Ensure that each illustration has a caption. Supply captions separately, not attached to the figure. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

1.9.5    Tables

Please submit tables as editable text and not as images. Tables can be placed either next to the relevant text in the article, or on separate page(s) at the end. Number tables consecutively in accordance with their appearance in the text and place any table notes below the table body. Be sparing in the use of tables and ensure that the data presented in them do not duplicate results described elsewhere in the article. Please avoid using vertical rules and shading in table cells. 

1.10 Licence to publish

Corresponding authors are required to agree to a license to publish after their article is accepted for publication. A downloadable PDF version is available, which can be completed and returned by email or to the editorial office.

1.11  Summarized submission checklist

You can use this list to carry out a final check of your submission before you send it to the journal for review.

1. Affiliation and postal address of all authors is included, and one author has been designated as the corresponding author with contact details:

2. Manuscript

  • Include keywords          
  • All figures (include relevant captions)
  • All tables (including titles, description, and footnotes)
  • Ensure all figure and table citations in the text match the files provided
  • Indicate clearly if color should be used for any figures in print

3. Graphical Abstracts
4. Highlights files (where applicable)
5. Supplemental files (where applicable)
6. Referee suggestions and contact details provided, based on journal requirements.
7. Further considerations

  • The manuscript has been 'spell-checked' and 'grammar-checked'
  • All references mentioned in the Reference List are cited in the text, and vice versa
  • A competing interest statement is provided, even if the authors have no competing interests to declare

8. Journal policies detailed in this guide have been reviewed
9. Permission has been obtained for use of copyrighted material from other sources (including the Internet).

Copyright & Licensing

Starting with 2019 (volume 21) issue all papers published in the JPME Journal of Petroleum and Mining Engineering are made instantly and permanently available to all readers worldwide free of charge as part of the open access policy adopted. In this way, the scientific community and the general public have, for free, unlimited, and immediate access to open-access content as soon as they are released on the Internet. This effectively removes the barriers for the timely distribution of the articles and ensures that they can be read by as many interested people as possible. The copyrights of articles published before and in 2019 belong to the journal. The copyrights of articles accepted for publication after 2019 belong to their authors.   

Suez University (The Publisher of JPME) publishes the articles under the terms of the Creative Commons Attribution License allowing the work to be used, downloaded, copied, redistributed, remixed, transformed and built upon in any medium without restriction, even for commercial use.

Copyright for Open Access content is retained by author(s). Hence, author(s). 

   • continue to hold the copyrights of their own papers. 

   • grant Suez University the license to publish the article as the original publisher. 

   • grant any third party the right to use, share and adapt the article freely as long as the original work is correctly cited.